This year, I was one of the program coordinators for a two-day arts festival with 120+ competitions.
My primary responsibilities were:
- Coordinating the media team
- Managing the competition schedule
One recurring challenge stood out.
Every time a result was announced on stage, the media team had to manually edit a poster in Photoshop, export it, and publish it immediately.
While it sounds straightforward, repeating the process 120+ times created unnecessary pressure and increased the chances of mistakes.
The Problem
| Challenge | Impact |
|---|---|
| Manual poster editing | Time consuming |
| Repeated design work | Reduced productivity |
| Typing mistakes | Incorrect published results |
| Layout inconsistencies | Poor visual quality |
| Delayed publishing | Frustrated participants & audience |
The problem wasn't design. It was workflow.
The Idea
Instead of creating every poster manually, I built a platform where the operator only enters:
- Program Name
- Category
- Winner Details
Everything else is generated automatically.
Key Features
- Instant result publishing
- Dynamic poster generation
- Multiple poster templates
- Live poster preview
- Responsive dashboard
- Category-wise result filtering
- High-quality poster downloads
- Support for tied winners and flexible rankings
Layout Editor
One of the biggest improvements was the Layout Editor.
Instead of editing Photoshop files repeatedly, administrators configure a template once by positioning dynamic fields like program name, category, and winner section.
Every future poster automatically follows the saved layout.
Technical Stack
| Technology | Purpose |
|---|---|
| React | Frontend |
| Vite | Development & Build |
| Supabase | Database & Storage |
| Vercel | Hosting |
| HTML-to-Image | Poster Export |
Challenges
Some competitions don't follow a simple structure.
Examples include:
- Two First Place winners
- Multiple Second Place winners
- Missing Third Place
- Long participant or team names
To solve this, I designed a dynamic winner section instead of fixed First, Second, and Third placeholders.
This keeps every template flexible without breaking the layout.
Result
The platform significantly simplified the publishing workflow.
Instead of spending time editing posters repeatedly, the media team could focus on verifying results and publishing them immediately.
The outcome was:
- Faster publishing
- Consistent poster quality
- Fewer manual errors
- Reduced workload during live events
Live Demo
Project: View App »
What's Next?
This project solved one major operational problem.
The second challenge was creating and managing the complete schedule for 120+ competitions across two days.
That process also involved repetitive manual work and a high risk of scheduling conflicts.
In the next blog, I'll share how I built another tool to simplify that entire scheduling process.
Project Summary
| Category | Details |
|---|---|
| Project Type | Multi-tenant Result Publishing Platform |
| Purpose | Automated arts competition result management |
| Main Feature | Dynamic poster generation |
| Target Users | Schools, Colleges, Arts Festivals & Event Organizers |
| Status | Active Development |
Small workflow improvements often create the biggest operational impact.